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Registrar
Loveland Living Planet and Aquarium
Draper, Utah · Applications close Oct 10, 2026
Position Type
Full-Time
Hours
variable
Wage
$55,000 (annual)
Reports To
Vice President of Zoological Operations
Summary
The Registrar serves as the institutional steward of zoological records, data governance, regulatory documentation, and animal transaction administration for Loveland Living Planet Aquarium, ensuring the accuracy, integrity, accessibility, and regulatory compliance of collection records while facilitating animal acquisitions, dispositions, loans, and transfers in collaboration with animal management leadership. The position manages required animal and plant permits, serves as a primary institutional resource for wildlife regulations, collection documentation, and AZA records-management standards, and provides data-governance oversight for veterinary, water quality, life support, and other zoological records.
Primary Functions
• Animal Records & Data Governance: Serve as the institutional lead for zoological records management and data governance, ensuring appropriate standards for the accuracy, integrity, accessibility, consistency, and retention of animal collection records and related veterinary, environmental quality, habitat, and other zoological records in compliance with institutional and AZA standards. • Recordkeeping Software Administration: Administer institutional animal records and collection-management systems, maintain accurate animal inventory, support reporting needs, and train staff in appropriate recordkeeping practices, data-entry standards, and system use. • Regulatory Compliance & Permitting: Manage applicable animal, plant, and biofact permits, licenses, variances, renewals, and regulatory reporting; monitor relevant laws and regulations; and advise staff and leadership regarding compliance requirements affecting the institution's collections and activities. • Animal Transactions: Facilitate and advise on animal acquisitions, dispositions, loans, donations, and transfers in collaboration with animal management leadership, ensuring appropriate institutional approvals, agreements, regulatory requirements, and documentation. Support domestic and international movement of animals, biological materials, and regulated products through permitting, regulatory review, documentation, logistics coordination, and communication with partner institutions and agencies. • Collections Management & Institutional Support: Support institutional collection planning and collections-management policy development and provide reports, and regulatory, and expertise in support of animal program decisions, accreditations, inspections, audits, and institutional reporting. • Records & Document Management: Maintain appropriate organization, retention, and accessibility of collection-related records and documentation, including permits, agreements, transactions, ownership and loan records, regulatory correspondence, and biofact records maintained in collaboration with relevant departments. • Professional & Regulatory Relationships: Serve as an institutional liaison with government agencies, AZA, Species360, zoological institutions, conservation partners, and professional registrar organizations, maintaining current knowledge of regulatory requirements and contemporary zoological records-management practices.
Skills & Qualifications
• Strong understanding of records management, data governance, data integrity, and documentation standards. • Knowledge of wildlife laws, permitting requirements, animal transactions, and regulatory requirements applicable to zoological institutions. • Strong organizational skills and attention to detail, with the ability to manage multiple deadlines, permits, transactions, and reporting requirements. • Proficiency with electronic records systems, specifically Tracks. Proficiency with Microsoft Office applications, including Excel and Planner. • Working knowledge of zoological terminology and taxonomic nomenclature. • Excellent written and verbal communication skills with the ability to work collaboratively across departments and with external agencies and institutions. • Proactive approach to identifying compliance needs, improving records-management practices, and supporting institutional accountability.
Education
• Four (4)-year degree or equivalent combination of education and relevant professional experience. Degree in biology, zoology, information management, museum studies, or a related field preferred. • Experience with zoological records management, regulatory compliance, permitting, collections management, or a related field preferred. • Experience and familiarity with zoological collection-management systems, including ZIMS/Species360 and Tracks collection management software, preferred. • Completion of one or more relevant professional training or certification programs strongly preferred, including the AZA Institutional Records Keeping (IRK) course, Zoological Registrars Association (ZRA) Training Certificate Program, Certified Records Analyst (CRA), Certified Records Manager (CRM), and/or certification in records or museum management.
Licenses / Certifications
• Valid Utah driver's license or ability to obtain one within six (6) months of hire. • Relevant professional records-management, registrar, or museum-management certifications preferred.
Working Conditions
• Primarily office-based work with regular use of computers, databases, and electronic records-management systems. • Occasional evening, weekend, or holiday availability may be required to support critical animal transactions, regulatory needs, or institutional operations.
How to Apply
Contact Ari Fustukjian (email below) for more instruction
Contact
Please direct any questions to ari.f@livingplanetaquarium.org .
Contact Us
General
Shelly Roach, President
Columbus Zoo & Aquarium
P: 614-645-3429
F: 614-645-3465
shelly.roach@columbuszoo.orgMembership Chair
Vickie Edel, Chair
Audubon Nature Institute
P: 504-212-5369
vedel@auduboninstitute.orgProfessional Development
Rae Lynn Haliday, MBA, CRM/CIGO, FAI, Chair
Saint Louis Zoo
P: 314-646-4572
F: 314-647-7969
haliday@stlzoo.orgZRA connects, trains and empowers the community of zoo and aquarium registrars.